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Cornell users who want to schedule Zoom meetings using the Outlook calendar can use the Microsoft Zoom Add-in for Outlook to integrate the two applications.
The current add-in that integrates Outlook and Zoom is provided by Microsoft. This article applies to: Zoom. Cornell email users should already have the Add-in for Zoom installed in the Outlook desktop application and Outlook on the web.
When you open an Outlook calendar event or start to create a new event, you should see the add-in in the Zoom section of the event menu. If you do not have the add-in installed, follow the instructions under Get the Microsoft Zoom Add-in for Outlook below. To create a new Outlook event meeting or appointment that includes a Zoom meeting:. To update the details of a Zoom meeting previously scheduled in Outlook calendar:. Getting the Microsoft add-in should only be needed on non-Cornell managed computers or systems where the add-in was mistakenly removed.
For additional detail about installing the Microsoft Zoom Add-in for Outlook, visit Deploying and installing the Zoom for Outlook add-in page on the Zoom website. When present, the deprecated Zoom plug-in appears in the Outlook calendar menu like this:. If your computer is owned and managed by Cornell but still shows this feature, contact your local IT support staff. Otherwise, if you manage your own computer and have administrative rights, follow the steps below.
How can we help? Search IT Cornell Go. This Zoom plug-in is deprecated and any remaining copies should be removed—follow the instructions under Remove the Deprecated Zoom Plug-In for Outlook below. Be aware that Zoom session settings and details created with the deprecated Zoom plug-in cannot be edited with the new Microsoft add-in.
This means that if you need to make changes to an old Zoom meeting that was scheduled with the legacy Zoom plug-in, it is recommended that you simply delete the old meeting and reschedule it using the new Microsoft add-in. Get the Microsoft Zoom Add-in for Outlook Cornell email users should already have the Add-in for Zoom installed in the Outlook desktop application and Outlook on the web.
In the Outlook desktop calendar, the Zoom section appears toward the right end of the calendar event menu ribbon. In Outlook for the web, find the Zoom icon at the right end of the calendar event menu. Clicking the icon will open a menu with the options Add a Zoom Meeting and Settings. You may be required to sign in by the add-in.
Next, in the Enter your company domain field, type cornell. Then click Continue. Authenticate with Two-Step Login if required. You will be returned to your Outlook meeting or appointment. The add-in will insert information about the new Zoom meeting scheduled for your Outlook event.
Set up other Outlook event details as usual, such as the Required and Optional attendees and, if needed, physical Locations to accommodate in-person attendees with Room Viewer. Link details are blurred out in the example below. When done, click Send. Attendees will receive the Outlook invitation that includes Zoom details.
When someone accepts the Outlook invitation, the Zoom meeting will be added to their Zoom schedule of upcoming meetings. In the Zoom section of the menu ribbon, click Settings gear icon. In Outlook on the web, click the Zoom icon, then click Settings from the menu. The settings for the selected Zoom meeting will open in a side panel.
Make the needed changes to your Zoom meeting, then click Update at the top of the Zoom panel to save. Click Send Updates to send the updated Outlook invitation to meeting attendees if necessary. Get the Microsoft Zoom Add-in for Outlook Getting the Microsoft add-in should only be needed on non-Cornell managed computers or systems where the add-in was mistakenly removed.
In the Outlook desktop app Click File. Click Manage Add-Ins. Outlook will open Add-ins for Outlook in a browser. Search for Zoom for Outlook and click the Add button in its listing.
In Outlook on the web Click the Calendar icon. Click New Event , or open an existing event to which you would like to add a Zoom component.
Click More three dots. Click Get Add-Ins. Outlook will open Add-ins for Outlook. In Outlook for the Mac Open Outlook. Click Home. Click Get Add-ins. When present, the deprecated Zoom plug-in appears in the Outlook calendar menu like this: If your computer is owned and managed by Cornell but still shows this feature, contact your local IT support staff.
Click the Start menu. The name may be followed by a version number. Click Zoom Plugin for Outlook , then click Uninstall. This may require administrative privileges. Open Finder. Click Applications. If you need assistance beyond the information provided in this page, contact your local IT staff or the IT Service Desk.
Zoom Articles see all. Host a Zoom Meeting. Install Zoom Software. You will need to install the Zoom software before you can attend participate in a Zoom meeting or webinar. A variety of free license upgrades are available to users with a business need. Schedule a Zoom Meeting. Links to plan, host, or schedule a Zoom meeting.
Includes links to the vendor's instructions and information about Zoom Webinars. Web and Video Conferencing Comparison Chart. Zoom Rooms at Cornell. Increase the security of your Zoom sessions to reduce the chance of unwanted attendees i. We recommend using as many of these options as you reasonably can without impacting your course or meeting. You can add Zoom Session information to your meetings scheduled in Outlook.
The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info, Change Ownership of a Zoom Meeting or Webinar. Both the current and the Convert Your Zoom Meeting to a Webinar.
When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate. Does Zoom Allow Uploading Files? This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. In the interests of Zoom meeting security, annotations are disabled for Cornell Zoom meetings by default.
To enable annotations for your Zoom meetings: Log in to your Cornell Join an H. Dialing In to the H. Live Polling in Zoom. Live polls can be set up prior to a webinar, or made on the fly within Zoom. More information can be found on Zoom's Polling Help Center page. Log In to Zoom App. You can log in through the Zoom app assuming you have downloaded the app or through the Zoom website. Both methods work fine, so use whichever you prefer.
Alumni are not included in the Login for Weill Cornell Zoom. You can manually provide closed captioning in real-time during Zoom meetings. Here's how. If you previously used Jabber which is being discontinued at Cornell for video conferencing, you should switch to using Zoom's Room Connector features. If you are connecting to Send Meeting Invitations in Zoom. You can install the Outlook plugin to schedule meetings directly from Outlook more information on Zoom's Use the Outlook Plugin page , or you can copy and paste the meeting invitation in to a new Transfer Files During Zoom Meetings.
In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel.
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This article applies to: Zoom. You can add Zoom Session information to your meetings scheduled in Outlook. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info, but you can use the same procedures to add Zoom info as you create the Outlook meeting.
If you have the Zoom Plugin for Microsoft Outlook installed, use this method to add a Zoom session to an existing Outlook calendar meeting. You cannot add a Zoom session to individual calendar entries in the past. With Mac, it works better if Zoom is already running on your computer before following these steps.
If you do not have the Zoom Plugin for Microsoft Outlook installed, or are using a different calendar or meeting system, you can still create a Zoom session and manually add that information to an existing meeting invite. Be sure to click Send Update so that all attendees for your meeting will receive the Zoom session information.
Using Zoom telephony, particularly premium audio telephony, costs the university money. When scheduling a Zoom session,. So, when you create your calendar invitation in Outlook, consider adding something like this to the invite text:. How can we help? Search IT Cornell Go. Open your existing meeting in Microsoft Outlook. If it is a recurring meeting, be sure to open a session that has not yet occurred. If it is a recurring meeting and you want the Zoom information associated with all sessions not just the single session you are opening , be sure to select The entire series when prompted.
Mac: Click Add Zoom Meeting near the start and end time fields. You may be prompted to sign in to Zoom. Please do so. If a Zoom - Pro Account window opens, close it or move it out of the way. In the Zoom -Schedule a Meeting window that opens, select your preferred Zoom options, then click Continue. The Zoom session information will automatically appear in the Outlook calendar entry. In the Outlook calendar entry, click Send Update to send the revised meeting information to your attendees.
Manual Cut and Paste If you do not have the Zoom Plugin for Microsoft Outlook installed, or are using a different calendar or meeting system, you can still create a Zoom session and manually add that information to an existing meeting invite. If your Outlook meeting is recurring, be sure to check Recurring meeting in Zoom; this will keep your Meeting ID from expiring.
Click Save on the Schedule a Meeting screen when you are done setting up the Zoom meeting particulars. Find the Invite Attendees line, then click Copy the invitation. In the pop-up window, click Copy Meeting Invitation. You can close Zoom in your browser now. Open your calendar entry in Outlook and paste the Zoom session information into it.
Encourage Cost-Saving Audio Selection Using Zoom telephony, particularly premium audio telephony, costs the university money. When scheduling a Zoom session, Ask participants to use computer audio if they can reasonably do so.
Using computer audio does not incur any expense to the university and is generally the best audio option for participating in a Zoom session. If participants must join by phone, see if they can join by dialing in to the toll numbers rather than toll-free numbers. Toll-free calling costs Cornell more. If you're sure none of your participants will need to call toll-free, edit the calendar invite information to remove the toll-free numbers so they aren't dialed by mistake. While it may add some convenience, this costs Cornell the most of any option.
So, when you create your calendar invitation in Outlook, consider adding something like this to the invite text: Use computer audio if you can; it saves the university money. If you need to connect by phone, use the toll number unless it will cost you money personally. A toll-free call is more expensive for the university. Please do not use the "Call Me" option. It costs Cornell the most. For iOS and Android users, the Zoom app for your device supports computer audio, so you can call from your own phone, not be charged, and still save Cornell money.
Zoom Articles see all. Host a Zoom Meeting. Install Zoom Software. You will need to install the Zoom software before you can attend participate in a Zoom meeting or webinar. A variety of free license upgrades are available to users with a business need. Schedule a Zoom Meeting. Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor's instructions and information about Zoom Webinars. Web and Video Conferencing Comparison Chart. Zoom Rooms at Cornell. Increase the security of your Zoom sessions to reduce the chance of unwanted attendees i.
We recommend using as many of these options as you reasonably can without impacting your course or meeting. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info, Change Ownership of a Zoom Meeting or Webinar. Both the current and the Convert Your Zoom Meeting to a Webinar. When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate.
Does Zoom Allow Uploading Files? This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need. In the interests of Zoom meeting security, annotations are disabled for Cornell Zoom meetings by default. To enable annotations for your Zoom meetings: Log in to your Cornell Join an H. Dialing In to the H. Live Polling in Zoom. Live polls can be set up prior to a webinar, or made on the fly within Zoom. More information can be found on Zoom's Polling Help Center page.
Log In to Zoom App. You can log in through the Zoom app assuming you have downloaded the app or through the Zoom website. Both methods work fine, so use whichever you prefer. Alumni are not included in the Login for Weill Cornell Zoom. You can manually provide closed captioning in real-time during Zoom meetings. Here's how. If you previously used Jabber which is being discontinued at Cornell for video conferencing, you should switch to using Zoom's Room Connector features.
If you are connecting to Send Meeting Invitations in Zoom. You can install the Outlook plugin to schedule meetings directly from Outlook more information on Zoom's Use the Outlook Plugin page , or you can copy and paste the meeting invitation in to a new Transfer Files During Zoom Meetings.
In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel. Files can be sent to all participants or directly to another specific attendee Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others. Use the Microsoft Zoom Add-in for Outlook. Cornell users who want to schedule Zoom meetings using the Outlook calendar can use the Microsoft Zoom Add-in for Outlook to integrate the two applications.
The current add-in that integrates Outlook and Zoom is provided by Microsoft. This Zoom plug-in is deprecated and any remaining copies should be removed—follow the instructions under Remove the Deprecated Zoom Plug-In for Outlook below. Be aware that Zoom session settings and details created with the deprecated Zoom plug-in cannot be edited with the new Microsoft add-in. This means that if you need to make changes to an old Zoom meeting that was scheduled with the legacy Zoom plug-in, it is recommended that you simply delete the old meeting and reschedule it using the new Microsoft add-in.
Zoom Audio Help Topics. Test your system, Join by computer, Join by telephone, Mute audio, etc. Zoom Best Practices. Resources for how to conduct and participate effectively in online meetings. Zoom Host Controls Help Topics. Lock meeting, Mute all, Allow screen sharing, etc. Zoom Host vs. What is the difference between a host and a co-host? The host is the
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